TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 6, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with enfoTech & Consulting, Inc., for GovOnline, an electronic-reporting system, in an amount not to exceed $387,000.00, Account 101-16000-634820, Requisition 1545200
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with enfoTech & Consulting, Inc. (enfoTech), for GovOnline, an electronic-reporting system that is compliant with the United States Environmental Protection Agency (USEPA) Cross-Media Electronic Reporting Rule (CROMERR). This purchase order will expire on December 31, 2021.
enfoTech’s GovOnline will seamlessly integrate with iPACS, the Metropolitan Water Reclamation District of Greater Chicago’s (District) Industrial Waste Division (IWD) pretreatment information system and will meet the USEPA’s CROMERR requirements for receiving electronic reports. In addition, it will allow the District to receive electronic payments via credit card, ACH and check. Currently, IWD staff enters all compliance data manually. This process is time-consuming, extending the time between notification from industrial users and any enforcement action or billing. GovOnline will greatly increase efficiency and accuracy for both the District and the industrial user community. Through reductions in personnel, IWD expects that GovOnline will result in significant cost savings.
enfoTech, the sole service provider of GovOnline, has submitted prices for the services required. These services include an off-the-shelf system with limited customization requirements. Since iPACS is enfoTech’s proprietary software, purchasing or designing a CROMERR system that is independent of iPACS will still require the system be designed with an interface that communicates with the District’s current database, leading to additional costs. Inasmuch as enfoTech is the only source for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
enfoTech is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the classification of work does not fall under the provision of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included because enfoTech is the sole provider of GovOnline.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with enfoTech in an amount not to exceed $387,000.00.
Funds for the 2020 expenditures, in the amount of $202,800.00, are available in Account 101-16000-634820. The estimated expenditure for 2021 is $184,200.00. Funds for the 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:JW:MG:lk
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 6, 2020