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File #: 20-0253    Version: 1
Type: Agenda Item Status: Adopted
File created: 3/10/2020 In control: Procurement Committee
On agenda: 4/16/2020 Final action: 4/16/2020
Title: Authorization to ratify the Executive Director's action to award Contract 20-611-11, Repairs and Alterations to Various Water Reclamation Facilities, to Independent Mechanical Industries, Inc., in an amount not to exceed $13,430,500.00, Accounts 101-67000, 68000, 69000-612600, 612650, Requisitions 1531412, 1530056, and 1531428
Attachments: 1. Contract 20-611-11 Revised Appendix D and V.pdf

TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 16, 2020

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authorization to ratify the Executive Director's action to award Contract 20-611-11, Repairs and Alterations to Various Water Reclamation Facilities, to Independent Mechanical Industries, Inc., in an amount not to exceed $13,430,500.00, Accounts 101-67000, 68000, 69000-612600, 612650, Requisitions 1531412, 1530056, and 1531428

Body

 

Dear Sir:

 

On December 5, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 20-611-11 Repair and Alterations to Various Water Reclamation Facilities. 

 

In response to a public advertisement of January 22, 2020, a bid opening was held on February 11, 2020.  The bid tabulation for this contract is:

 

INDEPENDENT MECHANICAL INDUSTRIES, INC.                     $13,623,128.00

ANCHOR MECHANICAL, INC.                     *$20,502,250.00

                     *corrected total

 

The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $13,430.500.00.

 

Independent Mechanical Industries, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.  The estimated cost for this contract was $13,430,500.00, placing their bid of $13,623,128.00 approximately 1.4 percent over the estimate.

 

Independent Mechanical Industries, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report.  The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Small Business Enterprise (SBE), and Veterans Business Enterprise (VBE) utilization goals for this contract are 25 percent MBE, 19 percent WBE, and the bidder offers MBE and WBE credits to satisfy the SBE participation.  The bidder commits to 4 percent for VBE participation.

 

Independent Mechanical Industries, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required.  It is anticipated that the following construction trades will be utilized on this contract:  boilermakers, bricklayers, carpenters, electricians, instrument mechanics, hoisting engineers, machinists, painters, pipefitters, pipe coverers, plumbers, sheet metal workers, structural ironworkers, architectural ironworkers, laborers, truck drivers, and operating engineers.  The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.

 

In view of the foregoing, it was recommended by the Executive Director that the Director of Procurement and Materials Management be authorized to award Contract 20-611-11, to Independent Mechanical Industries, Inc., in an amount not to exceed $13,430,500.00, subject to the contractor’s furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.

 

The contract will commence five days after approval of the contractor’s bond.  The contract will terminate twenty-four months thereafter, or upon expenditure of available funds, whichever occurs sooner. 

 

This contract will employ approximately 129,259 labor hours of various skilled and unskilled trades on an as needed basis.

 

Therefore, it is recommmend that the Board of Commissioners ratify and approve the Executive Director's action on March 20, 2020 to direct the Director of Procurement and Materials Management to award Contract 20-611-11, to Independent Mechanical Industries, Inc., in an amount not to exceed $13,430,500.00.

 

Funds for the 2020 expenditures, in the amount of $5,643,764.00, are available in Accounts 101-67000, 68000, 69000-612600, 612650.  The estimated expenditure for 2021 is $6,625,000.00 and for 2022 is $1,161,736.00.  Funds for 2021 and 2022 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.

 

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm

Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 16, 2020

 

Attachment