TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 3, 2014
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 14-103-11 Furnish and Deliver an Aluminum Monitoring and Research Boat, estimated cost $250,000.00, Account 201-50000-634790, Requisition 1374200
Body
Dear Sir:
Contract documents and specifications have been prepared to Furnish and Deliver an Aluminum Monitoring and Research Boat. This contract begins upon the award of the purchase order and approval of the contractor's insurance certificate.
The purpose of this contract is to furnish and deliver a vessel for the Environmental Monitoring and Research Division, which will be used by the Aquatic Ecology and Water Quality Section at the Stickney Water Reclamation Plant to monitor the Chicago Area Waterways, support water quality research, and to comply with permit required monitoring.
This is a replacement for the existing pollution control I boat. The existing boat has been in service since 1979 and its operating and maintenance costs have been increasing and the future mechanical needs make it no longer cost efficient to support. The existing equipment will be sold or scrapped.
The estimated cost for this contract is $250,000.00.
The bid deposit for this contract is $12,500.00.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise April 16, 2014
Bid Opening May 6, 2014
Award May 15, 2014
Completion October 31, 2014
Funds are available in Account 201-50000-634790.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 14-103-11.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:mh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 3, 2014