TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 3, 2014
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Agilent Technologies, Inc., to Furnish, Deliver and Install a Gas Chromatograph, Mass Spectrometer, Automatic Liquid Sampler and Extractor Ion Source Assembly, in an amount not to exceed $62,321.00, Account 101-16000-634970, Requisition 1375752
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Agilent Technologies, Inc. (Agilent), to furnish, deliver and install a 7890B Gas Chromatograph (GC), 5977A Mass Spectrometer (MS), 7650 Automatic Liquid Sampler (ALS), and Extractor Ion Source Assembly for the Organic Compounds Analytical Laboratory (OCAL) at the John E. Egan (Egan) Water Reclamation Plant for the Monitoring and Research Department. This purchase order will expire on December 31, 2014.
This equipment will be used to analyze volatile organic compounds. This equipment replaces older equipment that is thirteen years old and no longer functions properly on a consistent basis. Agilent will discontinue supporting this equipment in June 2014. The existing equipment will be traded in.
The integrated intelligence of the Agilent 7890B GC, 5977A MS, and the 7650 ALS provides the use of the Gas Saver, GC Method Translator, methods development, inert ion source, early maintenance feedback software and also adds a sleep/wake mode and a fast vent feature to boost productivity and lower operations costs. Additionally, the Extractor EI source delivers unparalleled sensitivity, which is critical for the trace analysis.
Agilent, the sole-service provider to furnish, deliver and install a 7890B GC, 5977A MS, 7650 ALS, and Extractor Ion Source Assembly has submitted pricing for the goods and services required. Agilent is the only vendor with a current product manufactured to the specifications required by the Egan OCAL. Inasmuch as Agilent is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Agilent is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Agilent, in an amount not to exceed $62,321.00.
Funds are available in Account 101-16000-634970.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:mh/as
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 3, 2014