TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 3, 2014
COMMITTEE ON ENGINEERING
Mr. David St. Pierre, Executive Director
Title
Authority to enter into an agreement with the Illinois Department of Transportation and to make payment to the Illinois Department of Transportation in an amount not to exceed $100,050.00. Account 101-50000-612620
Body
Dear Sir:
The Illinois Department of Transportation (IDOT) as part of Contract 60J11 will be reconstructing the North Avenue (Illinois Route 64) bridge over the Des Plaines River. The District has an outfall which will need to be replaced in the bridge reconstruction. The twenty-five year old gated outfall flares from 9 feet to 26 feet and is serviceable and in fair condition. IDOT is requesting the District to enter into an agreement for IDOT reconstruction of the outfall with reimbursement by the District, in accordance with our right-of-way permit. IDOT has completed the plans for the outfall reconstruction and formulated a cost estimate for the work of $100,050.00. Upon award of the IDOT contract, the District will pay by direct voucher $50,025.00 or 50% of the cost estimate. Upon completion and inspection of the work, the District will pay the remainder of the actual cost of the work not to exceed a total of $100,050.00. Should the actual cost of the work exceed that amount, an additional request to the Board of Commissioners would be made after review by the Engineering Department.
The Engineering Department has reviewed the IDOT request and considers it reasonable.
Based on the foregoing, it is requested that the Board of Commissioners grant authority to enter into an agreement with IDOT, and to authorize payment, by direct vouchers, in an amount not to exceed $100,050.00 to IDOT for the reconstruction of the District's outfall. It is further requested that the Chairman of the Committee on Finance, the Executive Director and the Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in account 101-50000-612620 .
Requested, Catherine A. O'Connor, Director of Engineering, WSS:KMF
Recommended, David St. Pierre, Executive Director
Respectfully Submitted, Frank Avila, Chairman Committee on Engineering
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 3, 2014