TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 17, 2014
COMMITTEE ON STORMWATER MANAGEMENT
Mr. David St. Pierre, Executive Director
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Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Westchester for construction, operation, and maintenance of the expansion of Mayfair Reservoir and additional storm sewer relief in Westchester, Illinois under Phase II of the Stormwater Management Program, with payment to the Village of Westchester in an amount not to exceed $2,121,000.00
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Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with the Village of Westchester (Village) for the expansion of Mayfair Reservoir and additional storm sewer relief under Phase II of the Stormwater Management Program, with payment to the Village in an amount not to exceed $2,121,000.00.
On September 19, 2013, the Board of Commissioners authorized the District to begin negotiations with several municipalities, including the Village of Westchester, for IGAs that would include provisions allowing for the District to provide funding towards the construction of various stormwater projects, including the expansion of Mayfair Reservoir and additional storm sewer relief in Westchester, as seen in the exhibit. This regional project consists of an expansion of the Mayfair Reservoir by an additional 27 acre-feet of storage, construction of a new 42" relief sewer, and backflow preventers. The project will provide direct flood reduction benefits to an estimated 60 residential structures and will reduce storm related access impacts for approximately 120 homeowners in the project area. The District and Village have agreed in principle to the terms of the IGA, which include payment by the District for construction of the captioned project in an amount not to exceed $2,121,000.00. Partial payments to the Village will be made at predefined intervals during construction, which is anticipated to occur in 2014 and 2015. The Village is contributing approximately $465,000.00 towards design and construction inspection. The IGA requires the Village to advertise and award the construction contract in conformance with the District's Purchasing Act, assume responsibility for design, construction, perpetual maintenance and operation of the project, and be solely responsible for any change orders to the project. The IGA also contains provisions which allow District oversight of the project's design and construction.
Based on the foregoing, it is requested that the Board of Commissioners grant authority to enter into an IGA with the Village and make payment to the Village in an amount not to exceed $2,121,000.00 for construction of the expansion of the Mayfair Reservoir and additional storm sewer relief under Phase II of the Stormwater Management Program. It is further requested that the Chairman of the Committee on Finance, the Executive Director, and the Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds for the 2014 expenditures, in the amount of $750,000.00, are available in Account 501-50000-612490. Funds for the 2015 expenditure, in the amount of $1,371,000.00, will be contingent on the Board of Commissioners' approval of the District's budget for 2015.
Requested, Catherine A. O'Connor, Director of Engineering, WSS:JPM
Recommended, David St. Pierre, Executive Director
Respectfully Submitted, Michael A. Alvarez, Chairman Committee on Stormwater Management
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 17, 2014
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