TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 17, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 14-864-11 Seal Coating and Patching of Roads at the Prairie Plan Site in Fulton County, Illinois, estimated cost $44,000.00, Account 101-68000-612420, Requisition 1376361
Body
Dear Sir:
Contract documents and specifications have been prepared for seal coating and patching of roads at the Prairie Plan Site in Fulton County, Illinois, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure the services of roadway maintenance at the Prairie Plan Site, to include the seal coating of the 2500 square yard M&O parking lot. Work includes all necessary preparation work, patching, and the application of a new seal coat.
The estimated cost for this contract is $44,000.00.
The bid deposit for this contract is $2,000.00.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the work site is located in Fulton County, Illinois.
The Affirmative Action Interim Ordinance Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Interim Ordinance.
The tentative schedule for this contract is as follows:
Advertise May 21, 2014
Bid Opening June 10, 2014
Award July 10, 2014
Completion July 9, 2015
Funds are available in Account 101-68000-612420.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 14-864-11.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:PA:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 17, 2014