TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 17, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 12-839-11, Services to Manually Clean the TARP Bar Screens at the Calumet Water Reclamation Plant, to Independent Mechanical Industries, Inc., in an amount of $35,000.00, from an amount of $233,543.97, to an amount not to exceed $198,543.97, Account 101-68000-612600, Purchase Order 5001345
Body
Dear Sir:
On June 21, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 12-839-11, Services to Manually Clean the TARP Bar Screens at the Calumet Water Reclamation Plant, to Independent Mechanical Industries, Inc., in an amount not to exceed $454,540.00. The contract expires on June 30, 2014.
As of April 2, 2014, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $220,996.03 from the original amount awarded of $454,540.00. The current contract value is $233,543.97. The prior approved change orders reflect an approximate 51.4% decrease to the original contract value.
The decrease in the contract value is because the need for services to manually clean the TARP Bar Screens at the Calumet Water Reclamation Plant is less than anticipated for 2014, and to close the Contract.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 12-839-11, in an amount of $35,000.00 (approximately 15.0% of the current contract value), from an amount of $233,543.97, to an amount not to exceed $198,543.97.
Funds will be restored to Account 101-68000-612600.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:PA:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 17, 2014
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