TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 17, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
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Authority to increase Contract 11-613-11, Scavenger Services at Various Service Areas, Group A, to Independent Recycling Services, Inc., in an amount of $238,191.71, from an amount of $1,626,297.10, to an amount not to exceed $1,864,488.81, Accounts 101/501-69000/50000-612520, Purchase Order 5001239
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Dear Sir:
On March 3, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to award, and on April 7, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to amend the award, of Contract 11-613-11, Scavenger Services at Various Service Areas, Group A, to Independent Recycling Services, Inc., in an amount not to exceed $1,987,947.77. The contract expires on July 22, 2014.
As of April 4, 2014, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $361,650.67 from the original amount awarded of $1,987,947.77. The current contract value is $1,626,297.10. The prior approved change orders reflect an approximate 18.2% decrease to the original contract value.
The increase in the contract value is to fund a four-month extension of the current Contract, as there were no responsive bids received for Group A. Group A will be rebid.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the Contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 11-613-11, in an amount of $238,191.71 (approximately 14.7% of the current contract value), from an amount of $1,626,297.10, to an amount not to exceed $1,864,488.81.
Funds are available in Accounts 101/501-69000/50000-612520.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:PA:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 17, 2014
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