TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 17, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 04-203-4F Final Reservoir Preparation, Thornton Composite Reservoir, Calumet Service Area, to Walsh/II in One, Joint Venture in an amount of $21,048.30, from an amount of $50,918,795.64, to an amount not to exceed $50,939,843.94, Account 401-50000-645600, Purchase Order 5001224
Body
Dear Sir:
On December 2, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 04-203-4F Final Reservoir Preparation, Thornton Composite Reservoir, Calumet Service Area, to Walsh/II in One, Joint Venture, in an amount not to exceed $50,763,937.00. The scheduled contract completion date is November 1, 2015.
As of April 4, 2014, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $154,858.64 from the original amount awarded of $50,763,937.00. The current contract value is $50,918,795.64. The prior approved change orders reflect a 0.31% increase to the original contract value.
The contractor excavated the overlook structure area for the Thornton Composite Reservoir as required in the contract plans and specifications. The contractor was unable to stockpile and reuse the removed material per the contract documents as the soil was filled with debris, gravel and broken pipe material. As such, the contractor found a licensed dumpsite and hauled approximately 620 cubic yards of unsuitable material offsite for final disposal.
The contractor submitted a cost proposal (CCO-012) for an extra in the amount of $21,048.30. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 530, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 04-203-4F in an amount of $21,048.30 (0.04% of the current contract value), from an amount of $50,918,795.64, to an amount not to exceed $50,939,843.94.
Funds are available in Account 401-50000-645600.
Requested, Catherine A. O'Connor, Director of Engineering, WSS:KMF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 17, 2014
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