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File #: 14-0340    Version: 1
Type: Agenda Item Status: Adopted
File created: 4/9/2014 In control: Procurement Committee
On agenda: 4/17/2014 Final action: 4/17/2014
Title: Authority to decrease Contract 08-865-3P Aeration Tanks and Elevators Rehabilitation, NWSWRP, KWRP, EWRP, HPWRP, & Bartlett P.S., to IHC Construction Companies, LLC in amount of $1,375,322.96, from an amount of $14,358,868.55, to an amount not to exceed $ 12,983,545.59, Accounts 401-50000-645750 and 645780, Purchase Order 5001225
Attachments: 1. CO 08-865-3P.pdf
TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 17, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 08-865-3P Aeration Tanks and Elevators Rehabilitation, NWSWRP, KWRP, EWRP, HPWRP, & Bartlett P.S., to IHC Construction Companies, LLC in amount of $1,375,322.96, from an amount of $14,358,868.55, to an amount not to exceed $ 12,983,545.59, Accounts 401-50000-645750 and 645780, Purchase Order 5001225
Body
Dear Sir:
On November 18, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 08-865-3P Aeration Tanks and Elevators Rehabilitation, NWSWRP, KWRP, EWRP, HPWRP, & Bartlett P.S., to IHC Construction Companies, LLC, in an amount not to exceed $14,224,400.00.  The contract completion date was February 16, 2014.
As of April 4, 2014, the attached change orders have been approved.  The effect of these change orders resulted in an increase in an amount of $134,468.55 from the original amount awarded of $14,224,400.00.  The current contract value is $14,358,868.55.  The prior approved change orders reflect a 0.95% increase to the original contract value.
The contract is complete and it is necessary to decrease and close this purchase order.
The change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 08-865-3P in an amount of $1,375,322.96 (0.96% of the current contract value), from an amount of $14,358,868.55, to an amount not to exceed $12,983,545.59.
 
Funds will be restored to Accounts 401-50000-645750 and 645780.
Requested, Catherine A. O'Connor, Director of Engineering, CW:SH
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 17, 2014