TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 17, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 13-932-22 (Re-Bid), Painting Services in the Stickney Service Area, to Era Valdivia Contractors, Inc., in an amount not to exceed $1,754,760.00, Accounts 201-50000-645700, 645750, Requisition 1369295
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Dear Sir:
On April 4, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-932-22, Painting Services in the Stickney Service Area.
In response to a public advertisement of May 3, 2013, a bid opening was held on June 4, 2013. All bids were rejected as reported at the August 8, 2013 Board meeting.
In response to a public re-advertisement of January 29, 2014, a bid opening was held on February 25 2014. The bid tabulation for this contract is:
ERA VALDIVIA CONTRACTORS, INC. $1,754,760.00
CL COATINGS LLC $1,833,700.00
MADISON COATINGS COMPANY, INC. $2,388,480.00
Two hundred and forty-eight (248) companies were notified of this contract being advertised and nineteen (19) companies requested specifications.
Era Valdivia Contractors, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $1,836,000.00, placing the total bid of $1,754,760.00, approximately 4.4 percent below the estimate.
Era Valdivia Contractors, Inc. is in compliance with the Affirmative Action Interim Ordinance Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract is 9 percent Women Business Enterprise (WBE), and the bidder offers themselves to satisfy the Minority Business Enterprise (MBE) and Small Business Enterprise (SBE) participation.
Era Valdivia Contractors, Inc. has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following trades will be utilized on this contract: painters. The list of trades is not intended to confer any rights or jurisdiction upon any union or unions.
Painting services will be performed at 22 Final Settling Tanks in Battery B&C; 19 Two Rake Arm 3-Four Rake Arms in Battery B; 12 Digester Covers, Pumps, Valves, Piping Supports, A Monorail Hoist; a 40-Ton Bridge Crane, and Related Miscellaneous Equipment and Appurtenances in the Guard Valve Gallery of the North and South Pump House.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 13-932-22 (Re-Bid) to Era Valdivia Contractors, Inc., in an amount not to exceed $1,754,760.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2014 expenditure, in the amount of $613,775.00, are available in Accounts 201-50000-645700, 645750. The estimated expenditure for 2015 is $727,775.00, and for 2016 is $413,210.00. Funds for the 2015 and 2016 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 17, 2014
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