TRANSMITTAL LETTER FOR BOARD MEETING OF April 17, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 14-839-11, Services to Manually Clean the TARP Bar Screens at the Calumet Water Reclamation Plant, to Independent Mechanical Industries, Inc., in an amount not to exceed $885,342.00, Account 101-68000-612600, Requisition 1366377
Body
Dear Sir:
On December 5, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-839-11 Services to Manually Clean the TARP Bar Screens at the Calumet Water Reclamation Plant.
In response to a public advertisement of February 5, 2014, a bid opening was held on March 11, 2014. The bid tabulation for this contract is:
INDEPENDENT MECHANICAL INDUSTRIES, INC. $885,342.00
W. E. O'NEIL CONSTRUCTION COMPANY $1,032,568.00
NATIONAL POWER RODDING CORP. $1,781,000.00
Three hundred and fifty-four (354) companies were notified of this contract being advertised and nineteen (19) companies requested specifications.
The purpose of this contract is to prevent large debris from entering the TARP pumps and the Calumet Water Reclamation Plant headworks.
Independent Mechanical Industries, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract was $900,000.00, placing the total bid of $885,342.00, approximately 1.6 percent below the estimate.
The Affirmative Action Interim Ordinance Appendix D was not included in this contract because it does not offer practical or cost-effective opportunities for direct or indirect subcontracting.
Independent Mechanical Industries, Inc. has executed the Multi-Project Labor Agreement (MPLA) certificate as required. The construction trades that are anticipated to be used on this contract are: pipefitters, operating engineers, and laborers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-839-11 to Independent Mechanical Industries, Inc., in an amount not to exceed $454,540.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2014 expenditure in the amount of $285,342.00 are available in Account 101-68000-612600. The estimated expenditure for 2015 is $300,000.00 and 2016 is $300,000.00. Funds for 2015 and 2016 expenditures are contingent on the Board of Commissioners' approval of the District's budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 17, 2014