TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 17, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authorization to amend the agreement with MWH Americas, Inc. (MWH), for professional engineering services for Contract 12-055-5C Preliminary Engineering for a Flood Control Project on the West Fork of the North Branch of the Chicago River
Body
Dear Sir:
On April 19, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into agreement with MWH Americas, Inc. (MWH), for professional engineering services for Contract 12-055-5C Preliminary Engineering for a Flood Control Project on the West Fork of the North Branch of the Chicago River, in an amount not to exceed $2,805,007.13
Originally included in the scope of work was for MWH, with the direct assistance of sub-consultant Environmental Design International, Inc. (EDI), to design permeable pavement installations at District- owned property in order to meet the first year Consent Decree requirement that the District invest a minimum of $325,000.00 in Green Infrastructure. Subsequent to issuance of this purchase order, the Board of Commissioners granted authority for the District to assist numerous municipalities with Phase II projects. Among the projects approved for Phase II, was a primarily green infrastructure project in the City of Blue Island to address recurrent flooding issues in an area bordered by 119th Street, Vincennes Avenue, 121st Street, and Western Avenue.
As reported at the February 20, 2014 Board of Commissioners meeting, it is our intention for the City of Blue Island project, which will consist of rain gardens, bioswales, and permeable pavement, to count towards meeting the first year Consent Decree requirement described above. This project will reduce flooding and flow to the combined sewer system in addition to involving many stakeholders, including private citizenry, non-governmental organizations, and municipal staff.
MWH and EDI have provided a scope of work and cost proposal for the Blue Island project which involves surveying, geotechnical investigation, and design services. The fee proposed for this work is approximately $75,000.00 and would replace the amount originally budgeted for design of permeable pavement at District-owned property; therefore no increase in contract value is needed to accommodate this request for a change in scope.
Based on the foregoing, authority is requested to modify the scope of work with MWH by replacing the items related to permeable pavement design at District-owned property with items related to the design of green infrastructure in the City of Blue Island at the location described above.
Requested, Catherine A. O'Connor, Director of Engineering, WSS:JPM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 17, 2014