TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 17, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 14-033-11, Furnish and Deliver Miscellaneous Air Filters to Various Locations, for a One (1) Year Period, Group A to G.A.G. Industries, Inc., in an amount not to exceed $30,152.32, Group B to Production Distribution Companies, in an amount not to exceed $9,814.88, Group C to Brucker Company, Inc., in an amount not to exceed $1,552.56, and Group D to Chicago United Industries, LTD, in an amount not to exceed $15,357.90 Account 101-20000-623270
Body
Dear Sir:
On February 6, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-033-11 furnish and deliver miscellaneous air filters to various locations for a one (1) year period, beginning approximately June 1, 2014 and ending May 31, 2015.
In response to a public advertisement of February 19, 2014, a bid opening was held on March 11, 2014. The bid tabulation for this contract is:
GROUP A: PLEATED AIR FILTERS
G.A.G. INDUSTRIES, INC. *$30,152.32
BRUCKER COMPANY, INC. $30,764.88
PRODUCTION DISTRIBUTION COMPANIES $32,682.22
KOCH FILTER CORPORATION *$35,751.06
CHICAGO UNITED INDUSTRIES, LTD. $37,608.96
GROUP B: AIR CONDITIONING FILTERS - BAG TYPE
PRODUCTION DISTRIBUTION COMPANIES *$9,814.88
BRUCKER COMPANY, INC. $9,975.80
KOCH FILTER CORPORATION *$12,388.52
G.A.G. INDUSTRIES, INC. $17,455.68
CHICAGO UNITED INDUSTRIES, LTD. $19,368.68
GROUP C: FIBERGLASS AIR FILTERS
BRUCKER COMPANY, INC. $1,552.56
G.A.G. INDUSTRIES, INC. $1,610.94
CHICAGO UNITED INDUSTRIES, LTD. $2,415.30
KOCH FILTER CORPORATION *$3,748.56
PRODUCTION DISTRIBUTION COMPANIES $4,341.00
GROUP D: AIR CONDITIONING FILTERS - PAD TYPE
CHICAGO UNITED INDUSTRIES, LTD. $15,357.90
PRODUCTION DISTRIBUTION COMPANIES $16,948.50
G.A.G. INDUSTRIES, INC. $18,787.20
KOCH FILTER CORPORATION *$22,949.22
*corrected total
Five hundred eighty-three (583) companies were notified of the contract being advertised and twenty-five (25) companies requested specifications.
G.A.G. Industries, Inc., the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the contract specifications. The estimated cost for Group A of this contract was $32,000.00, placing the total bid of $30,152.32 approximately 5.8 percent below the estimate.
Production Distribution Companies, the lowest responsible bidder for Group B is proposing to perform the contract in accordance with the contract specifications. The estimated cost for Group B of this contract was $10,000.00, placing the total bid of $9,814.88 approximately 1.9 percent below the estimate.
Brucker Company, Inc., the lowest responsible bidder for Group C is proposing to perform the contract in accordance with the contract specifications. The estimated cost for Group C of this contract was $1,600.00, placing the total bid of $1,552.56 approximately 3 percent below the estimate.
Chicago United Industries, LTD, the lowest responsible bidder for Group D is proposing to perform the contract in accordance with the contract specifications. The estimated cost for Group D of this contract was $17,500.00, placing the total bid of $15,357.90 approximately 12.2 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-033-11, Group A, to G.A.G. Industries, Inc, in an amount not to exceed $30,152.32, Group B, to Production Distribution Companies, in an amount not to exceed $9,814.88, Group C, to Brucker Company, Inc., in an amount not to exceed $1,552.56 and Group D, to Chicago United Industries, LTD, in an amount not to exceed $15,357.90.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623270.
Recommended, Darlene A. LoCascio, Director of Procurement and Material Management, DAL:SEB:MB:jt
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 17, 2014