TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 17, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders to Infilco Degremont Inc., to Furnish and Deliver Parts for Coarse Screens to the Stickney and Egan Water Reclamation Plants, in an amount not to exceed $130,000.00, Accounts 101-67000, 69000-623270
Body
Dear Sir:
Authorization is requested to issue purchase orders to Infilco Degremont Inc., to furnish and deliver parts for the coarse screens to the Stickney and Egan Water Reclamation Plants, on an as needed basis for approximately a two year period. All parts will be delivered prior to December 31, 2015.
Infilco Degremont Inc., the sole source distributor of the replacement parts for the coarse screens, has submitted prices for the parts required. Purchase orders will be issued for the coarse screen parts as needed using an outline agreement based on the prices received from Infilco Degremont Inc. Inasmuch as Infilco Degremont Inc., is the only source of supply for the parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Infilco Degremont Inc., is registered to transact business in Illinois and is in good standing.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Infilco Degremont Inc., in an amount not to exceed $130,000.00, on an as needed basis ending December 31, 2015. Purchase orders will be issued when the material is required. Payment will be based on the unit cost received by Infilco Degremont Inc.
Funds for the 2014 expenditures in the amount of $65,000.00 are available in Accounts 101-67000, 69000-623270. The estimated expenditures for 2015 are $65,000.00. Funds for the 2015 expenditures are contingent on the Board of Commissioners' approval of the District's budget for 2015.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:jk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 17, 2014