TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 17, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order with Flow Technics, Inc., to furnish and deliver Allis-Chalmers and ITT Goulds Pumps' parts to the Calumet Water Reclamation Plant, in an amount of $25,000.00 from an amount of $224,470.20 to an amount not to exceed $249,470.20, Account 201-50000-634650, Purchase Order 3076921
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Dear Sir:
On May 16, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to Flow Technics, Inc., to furnish and deliver Allis Chalmers and ITT Goulds Pumps' parts to the Calumet Water Reclamation Plant, in an amount not to exceed $260,000.00. The purchase order will expire on December 31, 2014.
As of March 7, 2014, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $35,529.80 from the original amount awarded of $260,000.00. The current contract value is $224,470.20. The prior approved change orders reflect a 13.7% decrease to the original contract value.
An increase in the purchase order value is being requested to procure a new replacement pump for a failed pump at the Tinley Park Reservoir.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $25,000.00 (approximately 11.1% of the current purchase order value), from an amount of $224,470.20, to an amount not to exceed $249,470.20.
Funds are available in Account 201-50000-634650.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:PA:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 17, 2014
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