TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 1, 2014
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to Oracle America, Inc. to Furnish and Deliver Primavera software application licensing maintenance for a one-year period, in an amount not to exceed $12,701.56, Account 101-27000-612820, Requisition 1378103
Body
Dear Sir:
Authorization is requested to issue a purchase order to Oracle America, Inc., to furnish and deliver Primavera software application licensing maintenance under software license and services agreement SLSA-228630-20-Nov-95 for a one-year period from June 29, 2014 to June 28, 2015.
The Engineering Department uses Primavera software to monitor the critical path schedules on Capital projects and to evaluate the legitimacy of time extensions. Oracle licensing and support is required to provide continued use of the Primavera software application.
Oracle America, Inc., the manufacturer and sole source of supply, has submitted prices for the software licensing and support required. Inasmuch as Oracle America, Inc. is the only source of supply for the software licensing and support, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
Oracle America, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to Oracle America, Inc. in an amount not to exceed $12,701.56.
Funds for the 2014 expenditure, in the amount of $6,350.78, are available in Account 101-27000-612820. The estimated expenditure for 2015 is $6,350.78. Funds for the 2015 expenditure are contingent on the Board of Commissioners' approval of the District's budget for that year.
Requested, Ellen Barry, Acting Director of Information Technology, EB:BVS:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 1, 2014