TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 1, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 14-100-12 (Re-Bid) Furnish and Deliver Radiochemical Analyses of Water and Wastewater Samples to Environmental, Inc., in an amount not to exceed $53,184.00, Account 101-16000-612490, Requisition 1361727
Body
Dear Sir:
On December 19, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-100-11 Furnish and Deliver Radiochemical Analyses of Water and Wastewater Samples. The contract expires on March 31, 2016.
In response to a public advertisement of January 22, 2014, a bid opening was held on February 11, 2014. There were no bids received for this contract.
In response to a public re-advertisement of March 12, 2014, a bid opening was held on April 1, 2014. The bid tabulation for this contract is:
ENVIRONMENTAL, INC. $53,184.00
TESTAMERICA LABORATORIES, INC. $158,960.00
Two hundred thirty-two (232) companies were notified of this contract being advertised and seven (7) companies requested specifications.
Environmental, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $66,960.00, placing the bid of $53,184.00, approximately 21 percent below the estimate.
The Multi-Project Labor Agreement is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Interim Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 14-100-12 (Re-Bid), to Environmental, Inc., in an amount not to exceed $53,184.00.
The bid deposit in the amount of $3,348.00 will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2014 expenditure in the amount of $19,944.00 are available in Account 101-16000-612490. The estimated expenditures for 2015 are $26,592.00 and 2016 is $6,648.00. Funds for the 2015 and 2016 expenditures are contingent on the Board of Commissioners' approval of the District's budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 1, 2014