TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 1, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue Purchase Order for Contract 13-611-21, Furnish and Deliver Trash Collection Boats to the Stickney Water Reclamation District, to Elastec, Inc., in an amount not to exceed $265,722.00, Account 201-50000-634790, Requisition 1369634
Body
Dear Sir:
On December 19, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-611-21, Furnish and Deliver Trash Collection Boats to the Stickney Water Reclamation District.
In response to a public advertisement of February 12, 2014, a bid opening was held on March 4, 2014. The bid tabulation for this contract is:
ELASTEC, INC. $265,722.00
Sixty seven (67) companies were notified of this contract being advertised and thirteen (13) companies requested specifications.
The purpose of this contract is to procure two trash collection boats needed to comply with the Consent Decree.
The Director of Procurement and Materials Management has reviewed the bidders' list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders' survey revealed the following reason for not bidding: could not meet the specifications of the contract; needed more time to prepare their proposal. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Elastec, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost of this contract was $250,000.00, placing the total bid of $265,722.00, approximately 6.3 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 13-611-21, Furnish and Deliver Trash Collection Boats to the Stickney Water Reclamation District, to Elastec, Inc., in an amount not to exceed $265,722.00.
The bid deposit in the amount of $12,500.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 201-50000-634790.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 1, 2014