TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 1, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 14-914-11 Furnishing and Delivering Mechanical Parts to Various Service Areas, to Motion Industries, Inc., in an amount not to exceed $266,590.00, Accounts 101-67000, 68000, 69000-623270, Requisitions 1359770, 1359788, 1359790, 1359793,1360887 360887 and 1367568
Body
Dear Sir:
On December 19, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-914-11 Furnishing and Delivering Mechanical Parts to Various Service Areas.
In response to a public advertisement of February 19, 2014, a bid opening was held on March 11, 2014. The bid tabulation for this contract is:
MOTION INDUSTRIES, INC. $266,590.00
APPLIED INDUSTRIAL TECHNOLOGIES, INC. $295,910.00
Six hundred and ninety (690) companies were notified of this contract being advertised and twenty-two (22) companies requested specifications.
The purpose of this contract is to procure mechanical parts such as bearings, seals, O-rings and v-belts for various equipment, such as pumps, compressors and mechanical drives, on an as-needed basis, over a three-year period.
Motion Industries, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract was $282,795.00, placing the bid $266,590.00 approximately 5.7 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is a primarily furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 14-914-11, to Motion Industries, Inc., in an amount not to exceed $266,590.00.
Funds for the 2014 expenditure in the amount of $93,375.00 are available in Accounts 101-67000, 68000, 69000-623270. The estimated expenditures for 2015 and 2016 are $86,417.00 and $86,798.00 respectively. Funds for the 2015 and 2016 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 1, 2014