TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 1, 2014
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to Bob Ridings, Inc., to Furnish and Deliver two Ford F350 pickup trucks under the State of Illinois Joint Purchasing Contract No. 4017340, in an amount not to exceed $63,925.00, Account 201-50000-634860, Requisition 1377519
Body
Dear Sir:
Authorization is requested to issue a purchase order to Bob Ridings, Inc. to furnish and deliver two Ford F350 pickup trucks under the State of Illinois Joint Purchasing Contract No. 4017340. The District has the ability to participate in State of Illinois Contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et. seq.
The state currently has a competitively bid contract with Bob Ridings, Inc., for the purchase of Ford F350 pickup trucks. The invitation to bid was issued to establish a contract to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of the contract began on January 4, 2013, and expires on January 3, 2015.
The units being replaced have exceeded the criteria of 10 years or 100,000 miles and are listed below:
Unit Number |
Year |
Make |
Model |
Months In Service |
Odometer |
7065 |
2000 |
FORD |
F350 |
164 |
71,360 |
8891 |
1998 |
FORD |
F150 |
191 |
56,041 |
8084 |
2000 |
FORD |
F150 |
168 |
67,608 |
Two existing units at Calumet WRP and one at Kirie WRP will be replaced by the two units being requested. The replacement units will be used for plowing District facilities and hauling items within and between various District facilities.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the State's contract will expedite the ordering and delivery of vehicles, and reduce administrative costs.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to Bob Ridings, Inc., in an amount not to exceed $63,925.00.
Funds are available in Account 201-50000-634860.
Requested, Eileen M. McElligott, Administrative Services Manager, MW, BTS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 1, 2014