TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 1, 2014
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 14-407-21, Furnish and Deliver Six New Ram Promaster 2500 Cargo Vans, estimated cost $198,000.00, Account 201-50000-634860, Requisition 1376985
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver six new Ram Promaster 2500 cargo vans.
The purpose of this contract is to acquire six new vans for the Monitoring and Research Department to replace existing vans that have exceeded the vehicle replacement criteria of ten years or one hundred thousand miles. The cargo vans are used to transport sampling equipment to various locations in the field.
The units being replaced are listed below:
Unit Number |
Year |
Make |
Model |
Months In Service |
Odometer |
1171 |
2001 |
CHEVROLET |
CHEVY VAN 2500 |
152 |
85,068 |
1956 |
1999 |
FORD |
E250 REGULAR |
176 |
120,843 |
1958 |
1999 |
FORD |
E250 REGULAR |
176 |
80,475 |
1193 |
2001 |
CHEVROLET |
CHEVY VAN 2500 |
152 |
88,757 |
1175 |
2001 |
CHEVROLET |
CHEVY VAN 2500 |
152 |
81,192 |
1185 |
2001 |
CHEVROLET |
CHEVY VAN 2500 |
152 |
80,910 |
The estimated cost for this contract is $198,000.00.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise May 14, 2014
Bid Opening June 3, 2014
Award June 19, 2014
Completion December 31, 2014
Funds are available in Account 201-50000-634860.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 14-407-21.
Requested, Eileen M. McElligott, Administrative Services Manager, BKS, SL, MW, BTS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 1, 2014