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File #: 14-0388    Version: 1
Type: Agenda Item Status: Adopted
File created: 4/22/2014 In control: Procurement Committee
On agenda: 5/1/2014 Final action: 5/1/2014
Title: Authority to advertise Contract 14-407-21, Furnish and Deliver Six New Ram Promaster 2500 Cargo Vans, estimated cost $198,000.00, Account 201-50000-634860, Requisition 1376985
TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 1, 2014      
 
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 14-407-21, Furnish and Deliver Six New Ram Promaster 2500 Cargo Vans, estimated cost $198,000.00, Account 201-50000-634860, Requisition 1376985
Body      
 
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver six new Ram Promaster 2500 cargo vans.
The purpose of this contract is to acquire six new vans for the Monitoring and Research Department to replace existing vans that have exceeded the vehicle replacement criteria of ten years or one hundred thousand miles. The cargo vans are used to transport sampling equipment to various locations in the field.
The units being replaced are listed below:
Unit Number
Year
Make
Model
Months In Service
Odometer
1171
2001
CHEVROLET
CHEVY VAN 2500
152
     85,068
1956
1999
FORD
E250 REGULAR
176
   120,843
1958
1999
FORD
E250 REGULAR
176
     80,475
1193
2001
CHEVROLET
CHEVY VAN 2500
152
     88,757
1175
2001
CHEVROLET
CHEVY VAN 2500
152
     81,192
1185
2001
CHEVROLET
CHEVY VAN 2500
152
     80,910
 
 
 
The estimated cost for this contract is $198,000.00.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise  May 14, 2014
Bid Opening  June 3, 2014
Award June 19, 2014
Completion December 31, 2014
Funds are available in Account 201-50000-634860.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 14-407-21.
Requested, Eileen M. McElligott, Administrative Services Manager, BKS, SL, MW, BTS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 1, 2014