TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 1, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 11-914-11, Furnish and Deliver Mechanical Repair Parts to the Stickney Water Reclamation Plant, to Bearings & Industrial Supply Co., Inc., in an amount of $18,237.49, from an amount of $65,896.95, to an amount not to exceed $47,659.46, Account 101-69000-623270, Purchase Order 3066838
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Dear Sir:
On January 20, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 11-914-11, Furnish and Deliver Mechanical Repair Parts to the Stickney Water Reclamation Plant, to Bearings & Industrial Supply Co., Inc., in an amount not to exceed $105,000.00. The contract expired on December 31, 2013.
As of March 5, 2014, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $39,103.05 from the original amount awarded of $105,000.00. The current contract value is $65,896.95. The prior approved change orders reflect an approximate 37.2% decrease to the original purchase order's value.
The decrease in the contract value is because the need for mechanical repair parts to the Stickney Water Reclamation Plant was less than anticipated for 2013, and to close the Contract.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 11-914-11, in an amount of $18,237.49 (approximately 27.7% of the current contract value), from an amount of $65,896.95, to an amount not to exceed $47,659.46.
Funds will be restored to Account 101-69000-623270.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:PA:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 1, 2014
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