TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 1, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 06-023-3P Stop Logs and Diversion Pumps at Wilmette Pump Station and Evanston Pump Station Rehabilitation, North Service Area, to F.H. Paschen/S.N. Nielsen in an amount of $41,635.00, from an amount of $17,916,103.96, to an amount not to exceed $ 17,957,738.96, Accounts 101-50000-612620, 401-50000-645620 and 645720, Purchase Order 5001266
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Dear Sir:
On July 14, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 06-023-3P Stop Logs and Diversion Pumps at Wilmette Pump Station and Evanston Pump Station Rehabilitation, North Service Area, to F.H. Paschen/S.N. Nielsen, in an amount not to exceed $17,440,000.00. The scheduled contract completion date was September 29, 2013.
As of April 18, 2014, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $476,103.96 from the original amount awarded of $17,440,000.00. The current contract value is $17,916,103.96. The prior approved change orders reflect a 2.73% increase to the original contract value.
An extra in the amount of $41,635.00 to upgrade Waterways Controls to the latest Waterways Control Center (WCC) Ovation software, which can communicate directly with the Wilmette Pump Station (PS), and eliminate the obsolete existing Bristol protocol changer. This solution will require no additional hardware and will provide dependable communication between WCC and the Wilmette PS. This upgrade is necessary because the existing Bristol unit is not capable of handling the newly installed Wilmette PS controls and failures in communication between Waterways and the Wilmette PS have been encountered. The upgrade will also provide the ability for future automatic pump operation based on dissolved oxygen readings in the North Shore Channel. The contractor submitted a cost proposal (CCO-023) for an extra in the amount of $41,635.00. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 668, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the changes are due to circumstances not reasonably foreseeable at the time the contract was signed, and are in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 06-023-3P in an amount of $41,635.00 (0.23% of the current contract value), from an amount of $17,916,103.96, to an amount not to exceed $ 17,957,738.96.
Funds are available in Accounts 101-50000-612620, 401-50000-645620 and 645720.
Requested, Catherine A. O'Connor, Director of Engineering, MVL:PO'B
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 1, 2014
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