TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 1, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 11-617-11, Maintenance and Repair Services for Switchgear, Transformers and Motors at Various Service Areas, to Magnetech Industrial Services, Inc., in an amount of $20,000.00, from an amount of $98,628.27, to an amount not to exceed $118,628.27, Account 101-66000-612620, Purchase Order 5001254
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Dear Sir:
On May 19, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 11-617-11, Maintenance and Repair Services for Switchgear, Transformers and Motors at Various Service Areas, to Magnetech Industrial Services, Inc., in an amount not to exceed $105,000.00. The contract expires on July 31, 2014.
As of April 11, 2014, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $6,371.73 from the original amount awarded of $105,000.00. The current contract value is $98,628.27. The prior approved change orders reflect an approximate 6.1% decrease to the original contract value.
The increase in the contract value is to fund an unanticipated repair to the primary bushings on two of the three TR2 transformers at the Lockport Powerhouse. Work will include all labor, parts and services for a complete and fully functioning repair. The Resident Engineer has reviewed the Contractor's proposal, and means and methods of repair, and has found these items to be acceptable.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the Contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 11-617-11, in an amount of $20,000.00 (approximately 20.3% of the current contract value), from an amount of $98,628.27, to an amount not to exceed $118,628.27.
Funds are available in Account 101-66000-612620.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:PA:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 1, 2014
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