TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 1, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on rejection of proposals for 13-RFP-01, Consulting Services for Implementation of E-Procurement Business Process Solutions, estimated cost $600,000.00
Body
Dear Sir:
On Wednesday, July 31, 2013, the request for proposal, Consulting Services for Implementation of E-Procurement Business Process Solutions, was advertised and proposals were received on September 6, 2013.
Four hundred and seventy-five (475) companies were notified of this request for proposal (RFP) and fifty-six (56) companies requested proposal documents. The tabulation of proposers is as follows:
PHOENIX BUSINESS CONSULTING
COMPUTER SCIENCES CORPORATION (CSC)
GROM ASSOCIATES, INC.
SATYAM TECHNOLOGIES, INC.
After a technical review of the proposal responses and an evaluation of the oral presentations, the Director of Procurement and Materials Management is rejecting all proposals received for these requested services. Key elements in the decision are the concerns regarding a positive return on investment (ROI) based on the extensive overall implementation and sustainability costs. In addition, the internal IT support required, and the uncertainty that these solutions best represent what the present e-procurement marketplace has to offer, are also contributing factors. Therefore, the proposals have been rejected in the public's best interest and the Director of Procurement and Materials Management has notified the bidding companies of this action.
The request for proposal will not be re-advertised.
Respectfully Submitted, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:jk