TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 1, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 14-986-11 Supervision of Locomotive Inspection, Certification and Repair, estimated cost $148,300.00, Accounts 101-69000-612670/623250, Requisition 1372073
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 14-986-11 Supervision of Locomotive Inspection, Certification and Repair, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure the services of a certified locomotive repair supervising technician to instruct, direct and supervise District tradespeople in performing mechanical, power and electrical systems maintenance and repair, and the materials to power load test four locomotives at the Stickney Water Reclamation Plant, for thirty-six months over a four year period.
The estimated cost for this contract is $148,300.00. The estimated 2014, 2015, 2016 and 2017 expenditures are $35,300.00, $50,000.00, $50,000.00 and $13,000.00, respectively.
The bid deposit for this contract is $7,000.00
The Multi-Project Labor Agreement will not be included in this contract.
The Affirmative Action Interim Ordinance Appendix D will not be included in this contract due to the specialized nature of services required.
The tentative schedule for this contract is as follows:
Advertise May 28, 2014
Bid Opening June 17, 2014
Award July 10, 2014
Completion July 31, 2017
Funds are available in Accounts 101-69000-612670/623250. Funds for subsequent years, 2015, 2016 and 2017, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 14-986-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:PA:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 1, 2014