TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 10, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on advertisement of Request for Proposal 14-RFP-30 Co-Location Services, estimated cost $792,000.00, Account 101-27000-612210, Requisition 1381490
Body
Dear Sir:
Request for Proposal (RFP) documents have been prepared for Co-Location Services, at the request of Information Technology.
The purpose of this contract is to provide co-location services to the District. The District currently receives co-location services which provide an off-site location to host servers and storage. This allows the District to provide a second datacenter to help distribute processing and storage, as well as providing a second site in the event the first datacenter becomes inoperable.
The estimated cost for this contract is $792,000.00. The estimated 2014 through 2017 expenditures are $66,000.00, $264,000.00, $264,000.00, and $198,000.00 respectively.
No bid deposit is required for this RFP.
The term of the contract is for 36 months.
Appendix A will not be included in this RFP due to the scope of work to be performed under this contract.
The tentative schedule for this contract is as follows:
Advertise July 16, 2014
Proposals Received August 8, 2014
Award October 2, 2014
Completion October 1, 2017
Funds for the current year are available in Account 101-27000-612210. Funds for subsequent years, 2015, 2016 and 2017, are contingent on the Board of Commissioners' approval of the District's budget for those years.
Respectfully Submitted, Darlene A. LoCascio, Director of Procurement and Materials Management