TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 10, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 14-690-11, Beneficial Reuse of Biosolids from LASMA, CALSMA and the Egan Water Reclamation Plant, Group A, to Stewart Spreading, Inc., in an amount not to exceed $15,333,640.00, and Group B, to Stewart Spreading, Inc., in an amount not to exceed $3,855,062.50, Account 101-66000-612520, Requisition 1367189
Body
Dear Sir:
On December 5, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-690-11 Beneficial Reuse of Biosolids from LASMA, CALSMA and the Egan Water Reclamation Plant. At the Board meetings of February 6, 2014 and April 17, 2014, the Board of Commissioners authorized amendments to the Authority to Advertise. The contract will expire on December 31, 2018.
In response to a public advertisement of April 23, 2014, a bid opening was held on May 13, 2014. The bid tabulation for this contract is:
GROUP A - LASMA
STEWART SPREADING, INC. $15,333,640.00
SYNAGRO CENTRAL, INC. $19,964,000.00
GROUP B - CALSMA AND EWRP
STEWART SPREADING, INC. $3,855,062.50
SYNAGRO CENTRAL, INC. $5,766,316.00
Three hundred forty-four (344) companies were notified of this contract being advertised and twenty (20) companies requested specifications.
Stewart Spreading, Inc., the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications.
The estimated cost for Group A of this contract was $19,240,000.00, placing the bid of $15,333,640.00, approximately 20.3 percent below the estimate. The estimated cost for Group B of this contract was $4,145,000.00, placing the bid of $3,855,062.50, approximately 7.0 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because of the specialized nature of the work.
Stewart Spreading, Inc., is in compliance with the Affirmative Action Interim Ordinance Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for Group A of this contract are 20 percent Minority Business Enterprise (MBE), 13 percent Women Business Enterprise (WBE), and the bidder offers themselves to satisfy the Small Business Enterprise (SBE) participation. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for Group B of this contract are 20 percent Minority Business Enterprise (MBE), 13 percent Women Business Enterprise (WBE), and the bidder offers themselves to satisfy the Small Business Enterprise (SBE) participation.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-690-11, Group A, to Stewart Spreading, Inc., in an amount not to exceed $15,333,640.00, and Group B, to Stewart Spreading, Inc., in an amount not to exceed $3,855,062.50, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
For Group A, funds for the 2014 expenditure, in the amount of $2,125,000.00, are available in Account 101-66000-612520. The estimated expenditures for 2015, 2016, 2017 and 2018 are $3,729,690.00, $3,066,728.00, $3,158,730.00 and $3,253,492.00, respectively. Funds for the 2015, 2016, 2017 and 2018 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
For Group B, funds for the 2014 expenditure, in the amount of $640,000.00, are available in Account 101-66000-612520. The estimated expenditures for 2015, 2016, 2017 and 2018 are $769,000.00, $792,000.00, $815,000.00 and $839,062.50, respectively. Funds for the 2015, 2016, 2017and 2018 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 10, 2014
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