TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 10, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 14-617-11 Power Distribution Equipment Inspection and Repairs, estimated cost $179,200.00, Accounts 101-67000/68000/69000-612650/623070/612240, Requisition 1376098
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 14-617-11 Power Distribution Equipment Inspection and Repairs, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure the services of power distribution equipment inspection and repairs at the Stickney, Calumet and O'Brien Water Reclamation Plants. Services include but are not limited to annual transformer oil sampling and analysis, minimal unplanned specialized and/or technical services and non-stock parts.
The estimated cost for this contract is $179,200.00. The estimated 2014, 2015 and 2016 expenditures are $56,400.00, $61,400.00 and $61,400.00 respectively.
The bid deposit for this contract is $9,000.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Interim Ordinance Appendix D is not applicable to this contract because of the technical nature of the work, and the limited number of potential bidders.
The tentative schedule for this contract is as follows:
Advertise August 13, 2014
Bid Opening September 9, 2014
Award October 2, 2014
Completion December 31, 2016
Funds are available in 2014, in Accounts 101-67000/68000/69000-612650/623070/612240. Funds for the subsequent years, 2015 and 2016 are contingent upon the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 14-617-11.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:PA:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 10, 2014