TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 10, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 14-987-11 Railroad Track Inspection and Repairs in the Stickney Service Area, estimated cost $345,000.00, Account 101-69000-612670, Requisition 1367581
Body
Dear Sir:
Contract documents and specifications have been prepared to inspect and repair railroad tracks that run between the Stickney Plant, the Harlem Avenue Solids Management Area and the Lawndale Avenue Solids Management Area, for twenty-four months over a three year period.
These services are required to restore the railroad track system and ensure the safety of railroad operations and the public. All work will conform to the most current and stringent American Railway Engineering Association specifications and the Federal Railroad Administration regulations.
The estimated cost of this contract is $345,000.00. The estimated 2014, 2015 and 2016 expenditures are $75,000.00, $195,000.00 and $75,000.00 respectively.
The bid deposit for this contract is $17,000.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Interim Ordinance Appendix D will be included in this contract. The type of work to be performed under this contract is within the "Miscellaneous Building Construction" category for establishing MBE/WBE/SBE utilization goals. The tailored goals, for this contract, are 4% Minority Business Enterprise (MBE) and/or Women Business Enterprise (WBE) and 4% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise July 30, 2014
Bid Opening August 26, 2014
Award September 18, 2014
Completion August 1, 2016
Funds for the current year are available in Account 101-69000-612670. Funds for the subsequent years, 2015 and 2016, are contingent on the Board of Commissioner's approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 14-987-11.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:PA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 10, 2014