TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 10, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 14-922-21 Furnish, Deliver and Install a Hazardous Gas Detection System to the Westside Pumping Station, estimated cost $160,000.00, Account 201-50000-645680, Requisition 1380228
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 14-922-21, Furnish, Deliver and Install a Hazardous Gas Detection to the Westside Pumping Station, at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide labor, materials and appurtenances to replace the failed oxygen, methane and hydrogen sulfide gas detection system at the Westside Pumping Station's Coarse Screen Facility.
The estimated cost for this contract is $160,000.00. The 2014 expenditure is $95,000.00. The 2015 expenditure is $65,000.00.
The bid deposit for this contract is $8,000.00.
The Multi-Project Labor Agreement will be included in this contract.
The Affirmative Action Interim Ordinance Appendix D will not be included in this contract because the contract does not provide practical or cost-effective opportunities for direct or indirect subcontracting, and that the services will be provided on an as-needed basis.
The tentative schedule for this contract is as follows:
Advertise August 6, 2014
Bid Opening August 26, 2014
Award September 18, 2014
Completion March 1, 2015
Funds for the current year are available in Account 201-50000-645680. Funds for the subsequent years are contingent on the Board of Commissioner's approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 14-922-21.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:PA:PM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 10, 2014