TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 10, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 14-017-11, Furnish and Deliver Electrical Supplies and Wire to Various Locations for a One (1) Year Period, Group A, to J.P. Simons & Company, in an amount not to exceed $71,183.21, and Group B to Active Electrical Supply Company, in an amount not to exceed $42,795.00, Account 101-20000-623070.
Body
Dear Sir:
On March 20, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-017-11 furnish and deliver electrical supplies and wire to various locations for a one (1) year period, beginning approximately July 1, 2014 and ending June 30, 2015.
In response to a public advertisement of April 2, 2014, a bid opening was held on April 29, 2014. The bid tabulation for this contract is:
GROUP A: SUPPLIES
ACTIVE ELECTRICAL SUPPLY COMPANY *$68,484.20
J.P. SIMONS & COMPANY *$71,183.21
HELSEL-JEPPERSON ELECTRICAL, INC. *$73,202.78
CRESCENT ELECTRIC SUPPLY COMPANY *$757,582.72
BROOK ELECTRICAL SUPPLY COMPANY *$979,452.86
GROUP B: WIRE
ACTIVE ELECTRICAL SUPPLY COMPANY *$42,795.00
HELSEL-JEPPERSON ELECTRICAL, INC. *$47,972.50
BROOK ELECTRICAL SUPPLY CO. *$48,875.00
CRESCENT ELECTRIC SUPPLY COMPANY *$63,857.50
AC GENTROL, INC. *$105,110.00
*corrected total
Nine hundred and five (905) companies were notified of the contract being advertised and thirty five (35) companies requested specifications.
The low bid for Group A, submitted by Active Electrical Supply Company, offered several substitutions that did not meet contract specifications; such as incorrect wattage and ANSI code. Therefore, the bid was considered non-responsive and was rejected. The Director of Procurement and Materials Management has notified Active Electrical Supply Company, of this action.
J.P. Simons & Company, the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost of Group A is $75,000.00 placing the bid of $71,183.21 approximately 5.1 percent lower than the estimate.
Active Electrical Supply Company, the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost of Group B is $52,000.00 placing the bid of $42,795.00 approximately 17.7 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-017-11, Group A, to J.P. Simons & Company, in an amount not to exceed $71,183.21, and Group B, to Active Electrical Supply Company, in an amount not to exceed $42,795.00.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents. There was no bid deposit required for this contract. Funds are available in Account 101-20000-623070.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 10, 2014
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