TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 10, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 14-673-12 (Re-Bid), Heavy Equipment Repairs at Various Locations, Group A, to Patten Industries, Inc., in an amount not to exceed $95,259.90, and Group B, to Cranes & Equipment Specialists of Chicago, LLC, in an amount not to exceed $522,179.00 Accounts 101-66000, 68000-612760 Requisitions 1360641, 1377813
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Dear Sir:
On November 7, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 14-673-11, Heavy Equipment Repairs at Various Locations. The contract will expire on December 31, 2016.
In response to a public advertisement of January 22, 2014, a bid opening was held on February 25, 2014. No bids were received for Group A and the sole bidder for Group B was rejected, as reported, at the March 6, 2014 Board Meeting.
In response to a public re-advertisement of May 7, 2014, a bid opening was held on June 3, 2014. The bid tabulation for this contract is:
GROUP A: CALUMET SERVICE AREA
PATTEN INDUSTRIES, INC. $95,259.90
GROUP B: STICKNEY SERVICE AREA, LASMA, CALSMA
CRANES & EQUIPMENT SPECIALISTS OF CHICAGO, LLC $522,179.00
One hundred eighty-seven (187) companies were notified of this contract being advertised and fourteen (14) companies requested specifications.
Patten Industries, Inc., the lowest responsible bidder for Group A, proposes to perform the contract in accordance with the specifications. The estimated cost for Group A was $95,000.00, placing the bid of $95,259.90 approximately equal to the estimate.
Cranes & Equipment Specialists of Chicago, LLC, the lowest responsible bidder for Group B, proposes to perform the contract in accordance with the specifications. The estimated cost for Group B was $535,000.00, placing the bid of $522,179.00 approximately 2.4 percent below the estimate.
The utilization goals for this contract apply to Group B only and are 10% Minority Business Enterprise (MBE) and/or Women Business Enterprise (WBE) and 10% Small Business Enterprise (SBE).
Cranes & Equipment Specialists of Chicago, LLC is in compliance with the Affirmative Action Interim Ordinance Appendix D for Group B, as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 0 percent Minority Business Enterprise (MBE), and the bidder offers themselves to satisfy the WBE and SBE goals.
The contractors have executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following trades will be utilized on this contract: mechanics. The list of trades is not intended to confer any rights or jurisdiction upon any union or unions.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-673-12 (Re-Bid), Group A, to Patten Industries, Inc., in an amount not to exceed $95,259.90, and Group B, to Cranes & Equipment Specialists of Chicago, LLC, in an amount not to exceed $522,179.00, subject to the contractors furnishing performance bonds in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2014 expenditure for Group A, in the amount of $22,500.00, are available in Account 101- 68000-612760. The estimated expenditures for 2015 and 2016 are $50,000.00 and $22,759.90, respectively. Funds for the 2015 and 2016 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Funds for the 2014 expenditure for Group B, in the amount of $214,000.00, are available in Account 101-66000-612760. The estimated expenditures for 2015 and 2016 are $214,000.00 and $94,179.00, respectively. Funds for the 2015 and 2016 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 10, 2014
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