TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 10, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 14-407-21 Furnish and Deliver Six New Ram Promaster 2500 Cargo Vans to Larry Roesch Chrysler Jeep Dodge, in an amount not to exceed $213,594.00, Account 201-50000-634860, Requisition 1376985
Body
Dear Sir:
On May 1, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-407-21 Furnish and Deliver Six New Ram Promaster 2500 Cargo Vans. The contract expires on December 31, 2014.
In response to a public advertisement of May 21, 2014, a bid opening was held on June 10, 2014. The bid tabulation for this contract is:
LARRY ROESCH CHRYSLER JEEP DODGE $213,594.00
ZIMMERMAN ENTERPRISES, INC. $235,296.00
One hundred forty (140) companies were notified of this contract being advertised and eight (8) companies requested specifications.
Larry Roesch Chrysler Jeep Dodge, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract is $198,000.00, placing the bid of $213,594.00 approximately 7.9 percent above the estimate.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The units being replaced are listed below:
Unit Number |
Year |
Make |
Model |
Months in Service |
Odometer |
1171 |
2001 |
CHEVROLET |
CHEVY VAN 2500 |
152 |
85,068 |
1956 |
1999 |
FORD |
E250 REGULAR |
176 |
120,843 |
1958 |
1999 |
FORD |
E250 REGULAR |
176 |
80,475 |
1193 |
2001 |
CHEVROLET |
CHEVY VAN 2500 |
152 |
88,757 |
1175 |
2001 |
CHEVROLET |
CHEVY VAN 2500 |
152 |
81,192 |
1185 |
2001 |
CHEVROLET |
CHEVY VAN 2500 |
152 |
80,910 |
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 14-407-21, to Larry Roesch Chrysler Jeep Dodge, in an amount not to exceed $213,594.00. A bid deposit was not required for this contract.
Funds are available in Account 201-50000-634860.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 10, 2014