TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 10, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order and amend the agreement with John Anspach Consulting, for professional engineering services for Contract 06-212-3M Calumet TARP Pump Station Improvements, CWRP, in an amount of $50,000.00, from an amount of $26,500.00, to an amount not to exceed $76,500.00, Account 401-50000-601440, Purchase Order 3078135
Body
Dear Sir:
On June 20, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with John Anspach Consulting, for professional engineering services in an amount not to exceed $26,500.00. The scheduled contract completion date is December 31, 2015.
This contract has no prior change orders.
Mr. John Anspach, the sole proprietor of John Anspach Consulting, was hired by our design consultant, AECOM, in 2008 to determine the cause of frequent failures of four 72 MGD pumps that were installed in the Calumet TARP Pump Station. Mr. Anspach has over forty years of experience with centrifugal pumps, both in the design and the application of large pumps such as those found in District facilities. Since that time, he has become intimately familiar with the unique conditions imposed on the Calumet TARP pumps and transferred that experience into writing the specifications for the replacement pumps which are being provided and installed under Contract 06-212-3M, Calumet TARP Pump Station Improvements, CWRP. Since the award of Contract 06-212-3M, Mr. Anspach has been engaged in the review of the submittals for these replacement pumps under this purchase order. Mr. Anspach has also performed review services of the vibration analysis study being performed at the TARP Station, in addition to other post award review work.
This change order is to increase the number of hours for equipment submittal reviews, due to the complexity of the equipment and its installation, and the required analysis to ensure a fully functional system. Additionally, the scope of his services will be revised to include the evaluation of the current performance of Mainstream TARP Pump #8 and recommend needed maintenance work.
The change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $50,000.00 (188.7% of the current contract value), from an amount of $26,500.00, to an amount not to exceed $76,500.00.
Funds are available in Account 401-50000-601440.
Requested, Catherine A. O'Connor, Director of Engineering, MVL:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 10, 2014