TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 7, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 91-177-DE Distributed Control System for Westside Pumping Station & Racine Avenue Pumping Station, SSA, to Divane Brothers Electric Company in an amount of $155,752.00, from an amount of $9,803,723.00, to an amount not to exceed $9,959,475.00, Account 401-50000-645650, Purchase Order 5001316
Body
Dear Sir:
On February 2, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 91-177-DE Distributed Control System for Westside Pumping Station & Racine Avenue Pumping Station, SSA, to Divane Brothers Electric Company, in an amount not to exceed $9,788,932.00. The scheduled contract completion date was October 19, 2013.
As of July 11, 2014, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $14,791.00 from the original amount awarded of $9,788,932.00. The current contract value is $9,803,723.00. The prior approved change orders reflect a 0.15% increase to the original contract value.
This contract includes installation of a distributed control system (DCS) at the Westside Pumping Station (WSPS) at Stickney Water Reclamation Plant (WRP). The telephone service to the Westside plant was damaged under a different contract. Those contract drawings did not identify the existing telephone service. The existing underground wiring is deteriorated and not in good condition. Therefore, in working with the Maintenance and Operations Department and Information Technology Department, it was decided that it would be best to upgrade the telephone service to this part of the Stickney WRP. This will make the system more reliable and safe. The contractor submitted a revised cost proposal (CCO-009) for an extra in the amount of $155,752.00. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 261, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 91-177-DE in an amount of $155,752.00 (1.59% of the current contract value), from an amount of $9,803,723.00, to an amount not to exceed $9,959,475.00.
Funds are available in Account 401-50000-645650.
Requested, Catherine A. O'Connor, Director of Engineering, MVL:GG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 7, 2014
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