TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 7, 2014
Committee on procurement
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 14-051-11 Furnish and Deliver Miscellaneous Hand Tools to Various Locations for a One (1) Year Period, Group A, to Fairmont Supply Company, in an amount not to exceed $28,431.89, and Group B to Cicero Manufacturing & Supply Company, Inc., in an amount not to exceed $22,306.15, Account 101-20000-623680
Body
Dear Sir:
On May 1, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-051-11 furnish and deliver miscellaneous hand tools to various locations for a one (1) year period, beginning approximately September 1, 2014 and ending August 31, 2015.
In response to a public advertisement of May 14, 2014, a bid opening was held on June 10, 2014. The bid tabulation for this contract is:
GROUP A
Fairmont Supply Company $28,431.89
CICERO MANUFACTURING & SUPPLY *$31,126.22
COMPANY, iNC.
iBC - industrial supply plus, inc. $34,839.92
GROUP B
CICERO MANUFACTURING & SUPPLY $22,306.15
COMPANY, iNC.
FAIRMONT SUPPLY COMPANY *$22,399.20
iBC - industrial supply plus, inc. $23,860.25
*corrected total
Three hundred seventy five (375) companies were notified of this contract being advertised and twenty-nine (29) companies requested specifications.
Fairmont Supply Company, the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost of Group A is $29,000.00, placing their Group A bid of $28,431.89 approximately 2.0 percent below the estimate.
Cicero Manufacturing & Supply Company, Inc., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost of Group B is $23,000.00 placing their bid of $22,306.15 approximately 3.0 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-051-11, Group A to Fairmont Supply Company, in an amount not to exceed $28,431.89, and Group B to Cicero Manufacturing & Supply Company, Inc., in an amount not to exceed $22,306.15.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. There is no bid deposit required for this contract. Funds are available in Account 101-20000-623680.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 7, 2014
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