TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 7, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 14-023-12, Furnish and Deliver Laboratory Chemicals to Various Locations for a One (1) Year Period, to Midland Scientific, Inc., in an amount not to exceed $52,469.82, Account 101-20000-623570
Body
Dear Sir:
On April 17, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-023-11 furnish and deliver laboratory chemicals to various locations for a one (1) year period, beginning approximately August 1, 2014 and ending July 31, 2015.
In response to a public advertisement of April 30, 2014, a bid opening was held on May 20, 2014. There were no bids received as reported at the June 5, 2014 Board meeting.
In response to a public re-advertisement of June 4, 2014, a bid opening was held on June 24, 2014.
The bid tabulation for this contract is:
MIDLAND SCIENTIFIC, INC. $52,469.82
MG SCIENTIFIC, INC. $57,140.08
VWR INTERNATIONAL, LLC $58,762.70
FISHER SCIENTIFIC COMPANY, LLC *$73,307.90
*corrected total
Three hundred fifteen (315) companies were notified of the contract being advertised and nineteen (19) companies requested specifications.
Midland Scientific, Inc., the lowest responsible bidder is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $57,000.00, placing the total bid of $52,469.82 approximately 8 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-023-12, to Midland Scientific, Inc., in an amount not to exceed $52,469.82.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract. Funds are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:dp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 7, 2014
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