TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 7, 2014
COMMITTEE ON STORMWATER MANAGEMENT
Mr. David St. Pierre, Executive Director
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Authority to enter into an Intergovernmental Agreement with and make payment to the City of Evanston for construction, operation, and maintenance of the Evanston Civic Center Parking Lot Rehabilitation Project in Evanston, Illinois, with payment to the City of Evanston in an amount not to exceed $750,000.00
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Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with the City of Evanston (City) for the Evanston Civic Center Parking Lot Rehabilitation Project, with payment to the City in an amount not to exceed $750,000.00.
On September 19, 2013, the Board of Commissioners authorized the District to begin negotiations with several municipalities, including the City of Evanston, for IGAs that would include provisions allowing for the District to provide funding towards the construction of various stormwater projects, including the Evanston Civic Center Parking Lot Rehabilitation Project, which is depicted in the attached exhibit. The project consists of replacing a deteriorating asphalt parking lot at the Civic Center. This lot currently drains unrestricted and unfiltered stormwater directly to the North Shore Channel. In addition, the runoff flow has caused severe erosion as well as frequent flooding of the Civic Center basement. The parking lot will be replaced with a new parking lot that will use permeable pavement, bioswales, and rain gardens to reduce runoff, prevent flooding and reduce pollutant loads to the North Shore Channel. The Parties have agreed in principle to the scope of work on the Project and the general obligations of each, including payment by the District of Project construction costs in an amount not to exceed $750,000. Partial payments to the City will be made at predefined intervals during construction, which is anticipated to be completed in 2014. The District will seek credit for this project under the Green Infrastructure requirements of the Consent Decree, subject to approval by the United States Environmental Protection Agency.
The City will also contribute approximately $270,000 towards construction costs, including construction inspection. The IGA requires the City to award all project-related construction contracts using the District's Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements as the minimum requirements. The City will assume responsibility for design, construction, perpetual maintenance and operation of the project, and be solely responsible for any change orders to the project. The IGA also contains provisions which allow District to review the project's design and perform inspections after the project is constructed.
Based on the foregoing, it is requested that the Board of Commissioners grant authority to enter into an IGA with the City and make payment as described above to the City in an amount not to exceed $750,000.00 for construction of the Evanston Civic Center Parking Lot Rehabilitation Project under Phase II of the Stormwater Management Program. It is further requested that the Chairman of the Committee on Finance, the Executive Director, and the Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds for the 2014 expenditures, in the amount of $750,000.00, are available in Account 401-50000-612490.
Requested, Catherine A. O'Connor, Director of Engineering, WSS:JPM
Recommended, David St. Pierre, Executive Director
Respectfully Submitted, Michael A. Alvarez, Chairman Committee on Stormwater Management
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 7, 2014
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