TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 7, 2014
COMMITTEE ON STORMWATER MANAGEMENT
Mr. David St. Pierre, Executive Director
Title
Authority to enter into an intergovernmental agreement with and make payment to the Village of Glenwood for the construction, operation, and perpetual maintenance of a relief storm sewer along Glenwood Avenue in Glenwood, Illinois under Phase II of the Stormwater Management Program, with payment to the Village of Glenwood not to exceed $820,000.00
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Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with the Village of Glenwood (Village) for the construction, operation, and perpetual maintenance of a relief storm sewer along Glenwood Avenue under Phase II of the District's Stormwater Management Program, with payment to the Village not to exceed $820,000.00.
On September 19, 2013, the Board of Commissioners authorized the District to begin negotiations with various municipalities, including the Village of Glenwood, for IGAs that would include provisions allowing the District to provide funding and engineering for projects identified under Phase II of the District's Stormwater Management Program. One such project consists of a relief storm sewer along Glenwood Avenue and outfall to Thorn Creek to alleviate residential and roadway flooding at problem areas Glenwood 3 and 6, which are shown on the attached exhibit (Project). Since then, the District and Village have agreed in principle to the scope of work on the Project and the general obligations of each, which include payment by the District for construction of the captioned project in an amount not to exceed $820,000.00. Partial payments to the Village will be made at predefined intervals during construction, which is anticipated to occur in 2014 and 2015. The IGA requires the Village to award all project-related construction contracts using the District's Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements as minimum requirements. The Village will assume responsibility for design, construction, perpetual maintenance and operation of the project, and be solely responsible for any change orders to the project. The IGA also contains provisions which allow the District to review the project's design and perform inspections after the project is constructed.
Based on the foregoing, it is requested that the Board of Commissioners grant authority to enter into an IGA with the Village and make payment to the Village in an amount not to exceed $820,000.00 for construction and perpetual maintenance of a relief storm sewer along Glenwood Avenue under Phase II of the Stormwater Management Program. It is further requested that the Chairman of the Committee on Finance, the Executive Director and the Clerk be authorized to execute said IGA on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Directors of Engineering, Maintenance and Operations, and Monitoring and Research as to technical matters and by the General Counsel as to form and legality.
Funds for 2014 expenditures, in the amount of $600,000.00, are available in account 501-50000-612490. Funds for 2015 expenditures, in the amount of $220,000.00, will be contingent upon the Board of Commissioners' approval of the District's budget for 2015.
Requested, Catherine A. O'Connor, Director of Engineering, WSS:JPM
Recommended, David St. Pierre, Executive Director
Respectfully Submitted, Michael A. Alvarez, Chairman Committee on Stormwater Management
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 7, 2014
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