TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 7, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 14-815-1S Sanitary Sewer Flow Metering Services, Various Locations, estimated cost $400,000.00, Account 101-50000-601170, Requisition 1380474
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 14-815-1S Sanitary Sewer Flow Metering Services, Various Locations.
The purpose of this project is to perform temporary metering of flow in the Metropolitan Water Reclamation District of Greater Chicago's (MWRDGC) interceptors at various locations and to facilitate temporary flow metering of local sanitary sewer systems that are tributary to the MWRDGC's system. This project will be a jointly-bid/separately-awarded contract wherein the MWRDGC will advertise for bids on the scope of work consisting of known metering needs and potential additional metering needs within the MWRDGC's system. Should owners of local sewer systems wish to have flow metering performed within their own systems at the unit prices submitted by the winning bidder, they may enter into their own agreements with the winning bidder.
The project consists of the following:
1. Installation, maintenance, and removal of temporary flow meters at twenty-six known locations within or near the MWRDGC's interceptors.
2. Installation, maintenance, and removal of temporary rain gauges at seven known locations within the MWRDGC.
3. Implementation of a web-based data hosting system, and posting data from flow meters and rain gauges on this system.
4. Installation, maintenance and removal of temporary flow meters at locations within the MWRDGC's system to be specified in the future.
5. Installation, maintenance and removal of temporary rain gauges at locations within the MWRDGC's system to be specified in the future.
The estimated cost for this contract is $400,000.00. The estimated 2014, 2015, and 2016 expenditures are $75,000.00, $250,000.00 and $75,000.00 respectively.
It is estimated that roughly four full-time equivalent jobs will be created during this contract period.
The bid deposit for this contract is $20,000.00.
The Multi-Project Labor Agreement will not be included in this contract because this classification of work does not fall within the provisions of the MPLA.
The Diversity Section has reviewed the contract documents and has concluded that the Affirmative Action Interim Ordinance Appendix D should not be included in this contract. The required service is not divisible. The work is not performed by members of building trade unions, and no permanent facilities will be constructed under this contract.
The tentative schedule for this contract is as follows:
Advertise August 13, 2014
Bid Opening September 16, 2014
Award November 6, 2014
Completion November 6, 2016
Funds for the current year are available in Account 101-50000-601170. Funds will be requested in 2015 and 2016, in Account 101-50000-601170, and are contingent on the Board of Commissioners' approval for the MWRDGC's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 14-815-1S.
Requested, Catherine A. O'Connor, Director of Engineering, WSS:MD
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 7, 2014