TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 7, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 14-049-11, Furnish and Deliver Work Gloves to Various Locations, for a One (1) Year Period, Group A to Equity Industrial Supply, Inc., in an amount not to exceed $9,049.00, Group B to Magid Glove and Supply Manufacturing. Co. LLC., in an amount not to exceed $3,809.10 and Groups C & D to Saf-T-Gard International, Inc., in an amount not to exceed $29,417.60, Account 101-20000-623700
Body
Dear Sir:
On June 5, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, contract 14-049-11 furnish and deliver work gloves to various locations for a one (1) year period, beginning approximately October 1, 2014 and ending September 30, 2015.
In response to a public advertisement of June 25, 2014, a bid opening was held on July 15, 2014. The bid tabulation for this contract is:
GROUP A: WOOL, COTTON AND FLEECE
EQUITY INDUSTRIAL SUPPLY INC. $9,049.00
DOALL/DGI INDUSTRIAL SUPPLY $9,499.00
T & N CHICAGO INC. *$9,781.00
CICERO MANUFACTURING AND SUPPLY CO., INC. $10,229.00
MAGID GLOVE AND SAFETY MANUFACTURING CO. INC. $10,672.00
GROUP B: NEOPRENE, RUBBER AND VINYL COATED
MAGID GLOVE AND SAFETY MANUFACTURING CO. INC. $3,809.10
CICERO MANUFACTURING AND SUPPLY CO., INC. $5,452.25
T & N CHICAGO INC. $5,928.05
DOALL/DGI INDUSTRIAL SUPPLY $6,209.00
EQUITY INDUSTRIAL SUPPLY INC. $7,317.10
VWR INTERNATIONAL, LLC *$60,514.45
GROUP C: LEATHER
SAF-T-GARD INTERNATIONAL, INC. $22,037.60
T & N CHICAGO INC. $29,510.50
DOALL/DGI INDUSTRIAL SUPPLY $29,564.60
CICERO MANUFACTURING AND SUPPLY CO., INC. $30,974.80
EQUITY INDUSTRIAL SUPPLY INC. *$39,682.50
GROUP D: RUBBER PALM
MAGID GLOVE AND SAFETY MANUFACTURING CO. INC. *$6,068.00
SAF-T-GARD INTERNATIONAL, INC. $7,380.00
DOALL/DGI INDUSTRIAL SUPPLY $8,159.00
VWR INTERNATIONAL, LLC $9,512.00
CICERO MANUFACTURING AND SUPPLY CO., INC. $10,739.00
EQUITY INDUSTRIAL SUPPLY INC. $10,865.00
*corrected total
Four hundred thirty-two (432) companies were notified of the contract being advertised and thirty-seven (37) companies requested specifications.
The bid received from Magid Glove and Supply Manufacturing Company Inc., the lowest bidder for Group D of this contract, proposed a substitute glove that has a cuff that does not feature a hook and loop velcro closure for secure fit as stated in the specifications. Therefore, the bid was considered non-responsive and rejected in the public's best interest. The Director of Procurement and Materials Management has notified Magid Glove and Supply Manufacturing Company of this action.
Equity Industrial Supply, Inc., the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $9,500.00, placing the total bid of $9,049.00 approximately 4.8 percent below the estimate.
Magid Glove and Supply Manufacturing Company Inc., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $4,000.00, placing their total bid of $3,809.10 approximately 4.8 percent below the estimate.
Saf-T-Gard International, Inc., the lowest responsible bidder for Groups C & D, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups C & D of this contract was $29,800.00, placing the total bid of $29,417.60 approximately 1.3 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-049-11, Group A, to Equity Industrial Supply, Inc., in an amount not to exceed $9,049.00, Group B to Magid Glove and Supply Manufacturing Company Inc., in an amount not to exceed $3,809.10 and Groups C & D to Saf-T-Gard International, Inc. in an amount not to exceed $29,417.60.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623700.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:jt
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 7, 2014
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