TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 7, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 91-177-AE Computer and Instrumentation Control Room at Stickney Water Reclamation Plant, to Divane Brothers Electric Company in an amount of $21,021.00, from an amount of $41,340,643.26, to an amount not to exceed $41,361,664.26, Account 401-50000-645650, Purchase Order 5000594
Body
Dear Sir:
On July 13, 2006, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 91-177-AE Computer and Instrumentation Control Room at Stickney Water Reclamation Plant (WRP), to Divane Brothers Electric Company, in an amount not to exceed $40,527,000.00. The scheduled contract completion date was October 10, 2010. This contract was substantially complete on August 8, 2010. However, final completion was not granted due to warranty disputes that have now been resolved.
As of July 11, 2014, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $813,643.26 from the original amount awarded of $40,527,000.00. The current contract value is $41,340,643.26. The prior approved change orders reflect a 2.01% increase to the original contract value.
This contract called for the installation of fiber optic cable, equipment, conduits, and wiring required for a computer and instrumentation control room at the Stickney WRP. This change order was processed to rectify the final quantities required for the unit-priced and non-unit priced items. The contract work has been completed. During the execution of the contract work, the contractor 1) exceeded the number of units from the original contract allowance for 1.5" and 2" rigid galvanized steel conduit, as well as single conductor #10 wire; 2) provided a credit proposal for deletion of specific lengths of rigid galvanized steel conduit, coaxial cable, fiber optic cable and single conductor wire utilizing the unit price rate; and 3) was required to perform extra work installing specific lengths of conduit cable and wire for which no unit price existed. The contractor submitted a cost proposal (CCO-053) for an extra in the amount of $62,015.00 and a credit in the amount of $40,994.00, for a net extra in the amount of $21,021.00. The engineer reviewed the proposal, found it to be reasonable and consistent with the work completed, and stated via correspondence 615, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 91-177-AE in an amount of $21,021.00 (0.05% of the current contract value), from an amount of $41,340,643.26, to an amount not to exceed $41,361,664.26.
Funds are available in Account 401-50000-645650.
Requested, Catherine A. O'Connor, Director of Engineering, MVL:GG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 7, 2014
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