TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 7, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 14-921-21, Rewinding of Pump Motor Number 1 at the Racine Avenue Pumping Station, to Midwest Service Center, LLC, in an amount not to exceed $155,566.00, Account 201-50000-645700, Requisition 1375767
Body
Dear Sir:
On March 20, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-921-21, Rewinding of Pump Motor Number 1 at the Racine Avenue Pumping Station.
In response to a public advertisement of May 14, 2014, a bid opening was held on June 3, 2014. The bid tabulation for this contract is:
AMERICAN INDUSTRIAL MOTOR SERVICE, INC. $147,905.00
MIDWEST SERVICE CENTER, LLC $155.566.00
DREISILKER ELECTRIC MOTORS, INC. $198,000.00
Two hundred and thirty-eight (238) companies were notified of this contract being advertised and nineteen (19) companies requested specifications.
The purpose of this contract is to rewind, clean, paint, inspect, test, varnish, bake, and recondition the Allis-Chalmers 1,100 horsepower, 138 rpm, 3-phase, 2.4 kv synchronous motor Number 1, which is located at the Racine Avenue Pumping Station (RAPS).
A review of the low bid submitted by American Industrial Motor Service, Inc. revealed that the AF-1 Affidavit page was not properly notarized as required on page R-2, No. 9 under Bidding Requirements and Instructions to Bidders in the contract documents. Therefore, the bid is being rejected and the Director of Procurement and Materials Management has notified American Industrial Motor Service, Inc. of this action.
Midwest Service Center, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract is $225,000.00, placing the bid of $155,566.00, approximately 31 percent below the estimate.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because of the specialized nature of the services required.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the work will be performed offsite at the Contractor's facility.
The contract will require approximately two (2) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-921-21 to Midwest Service Center, LLC, in an amount not to exceed $155,566.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in account 201-50000-645700.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 7, 2014