TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 7, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 14-942-11, Job Order Contracting Services, to Meccor Industries Ltd., in an amount not to exceed $8,000,000.00, Accounts 101, 201, 401-VAR-VAR (Deferred from the July 10, 2014 Board Meeting, As Revised)
Body
Dear Sir:
On February 20, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids for Contract 14-942-11 Job Order Contracting Services, in an amount not to exceed $8,000,000.00. The term of the contract will be for 24 months and will include an option for two additional one-year periods in the amount of $4,000,000.00 per year with Board approval.
In response to a public advertisement of April 9, 2014, a bid opening was held on May 6, 2014. The bid tabulation for this contract is:
COMBINED ADJUSTMENT FACTOR
MECCOR INDUSTRIES LTD. 0.7700
F. H. PASCHEN, SN NIELSEN & ASSOCIATES, LLC 0.8761
DIVANE BROS. ELECTRIC COMPANY 0.9859
OLD VETERAN CONSTRUCTION, INC. 1.0000
MILLER, K.R. CONTRACTORS INC. 1.0428
Five hundred fifty-two (552) companies were notified of the contract being advertised and twenty-nine (29) companies requested specifications.
The basis for award of contract is determined by the firm who submitted the lowest combined adjustment factor.
Meccor Industries Ltd., the lowest responsible bidder, is proposing to perform this contract in accordance with the specifications and contract documents.
Meccor Industries Ltd., has executed the Multi-Project Labor Agreement certificate as required. It is anticipated that various types of trades may be utilized on this contract based on the scope of work to be completed. The utilization of any construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The Job Order Contract expects to complete 40-50 projects over a two year period. Due to the projects not being identified at this time, the job creation numbers cannot be determined.
Meccor Industries Ltd., agrees to comply with the percentage requirements for utilization, established at 20 percent for Minority Business Enterprise (MBE), 10 percent for Women Business Enterprise (WBE), and 10 percent for Small Business Enterprise (SBE) goals.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-942-11 to Meccor Industries Ltd., in an amount not to exceed $8,000,000.00, subject to the contractor furnishing a performance and payment bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2014 expenditure in the amount of $4,000,000.00 are available in Accounts 101, 201, 401-VAR-VAR. The estimated expenditure for 2015 is $3,000,000.00 and for 2016 is $1,000,000.00. Funds for the 2015 and 2016 expenditures are contingent on the Board of Commissioners' approval of the District's budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 7, 2014
Attachment