TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 4, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 11-639-11 Furnish and Deliver Process Water Chemicals and Consulting Services to Various Locations, Groups A and B, to Fremont Industries, Inc., in an amount of $25,414.50, from an amount of $137,528.85, to an amount not to exceed $162,943.35, and Group C, to H-O-H Water Technology, Inc., in an amount of $4,247.00, from an amount of $54,403.00, to an amount not to exceed $58,650.00, Accounts 101-67000 68000/69000-623560, Purchase Orders 3068618 and 3068619
Body
Dear Sir:
On June 2, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 11-639-11 , Furnish and Deliver Process Water Chemicals and Consulting Services to Various Locations, Groups A and B, to Fremont Industries, Inc., in an amount not to exceed $167,487.00, and Group C, to H-O-H Water Technology, Inc., in an amount not to exceed $61,789.00. The contract expires on October 4, 2014 for all Groups.
As of August 19, 2014, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease to Groups A and B in an amount of $29,958.15 from the original amount awarded of $167,487.00. The current Groups A and B contract value is $137,528.85. The prior approved Group A and B change orders reflect an approximate 17.9% decrease to the original Group A and B contract value. For Group C, the effect of these change orders resulted in a decrease in an amount of $7,386.00 from the original Group C amount awarded of $61,789.00. The current Group C contract value is $54,403.00. The prior approved change orders reflect an approximate 12.0% decrease to the original Group C contract value.
An increase is requested due to a greater than anticipated need for process water chemicals and consulting services, at the Stickney, Calumet and O'Brien Water Reclamation Plants, in 2014.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the original contract, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 11-639-11 , Groups A and B, in an amount of $25,414.50 (approximately 18.5% of the current Group A and B contract value), from an amount of $137,528.85, to an amount not to exceed $162,943.35, and Group C, in an amount of $4,247.00 (approximately 7.8% of the current Group C contract value) from an amount of $54,403.00 to an amount not to exceed $58,650.00.
Funds are available in Accounts 101-67000/68000/69000-623560.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:CM:SMN
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 4, 2014.
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