TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 4, 2014
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 11-618-13, Inspect, Maintain and Repair Emergency Generators at Various Service Areas (Rebid), to Charles Equipment Energy Systems LLC in an amount of $6,000.00, from an amount of $24,302.07, to an amount not to exceed $30,302.07, Accounts 101-66000/67000/69000-
612600/612650, Purchase Orders 5001359 and 5001360.
Body
Dear Sir:
On July 12, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 11-618-13, Inspect, Maintain and Repair Emergency Generators at Various Service Areas (Rebid), to Charles Equipment Energy Systems LLC in an amount not to exceed $34,940.00. The contract expires on April 18, 2015.
As of July 14, 2014, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $10,637.93 from the original amount awarded of $34,940.00. The current contract value is $24,302.07. The prior approved change orders reflect a 30.4% decrease to the original contract value.
The utilization of these required services exceeded original estimates and additional funds will be needed for generator maintenance in 2015 until a new District-wide generator contract can be advertised and awarded.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 11-618-13 in an amount of $6,000.00 (24.7% of the current contract value), from an amount of $24,302.07, to an amount not to exceed $30,302.07.
Funds are available in Accounts101-66000/67000/69000-612600/612650.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:CM:PLM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 4, 2014.
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