TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 4, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 14-409-21, Furnish, Deliver and Install Various Safety Items on Four Ford Police Interceptors, to Public Safety Direct, Inc., in an amount not to exceed $21,906.68, Account 201-50000-634860, Requisition 1380505
Body
Dear Sir:
On June 19, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-409-21, Furnish, Deliver and Install Various Safety Items on Four Ford Police Interceptors. The contract expires December 31, 2014.
In response to a public advertisement of July 9, 2014, a bid opening was held on July 29, 2014. The bid tabulation for this contract is:
PUBLIC SAFETY DIRECT, INC. $21,906.68
AUTO TRUCK GROUP LLC $23,188.00
ULTRA STROBE COMMUNICATIONS, INC. $23,499.20
LUND INDUSTRIES, INC. $24,996.00
UNITED RADIO COMMUNICATIONS, INC. $25,268.48
One hundred and thirty-three (133) companies were notified of this contract being advertised and sixteen (16) companies requested specifications.
Public Safety Direct, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $28,000.00, placing the total bid of $21,906.68, approximately 21.8 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Interim Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 14-409-21, to Public Safety Direct, Inc., in an amount not to exceed $21,906.68. There was no bid deposit required for this contract.
Funds are available in Account 201-50000-634860.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 4, 2014